# How to sync meetings between Exchange On-Premises and Google calendars?


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Exchange On-Premises Calendar Meetings Google Calendar Meetings

SyncPenguin helps you keep calendar meetings of Exchange On-Premises and Google in sync. We ensure that all your meetings are in sync between the calendars, and you'll never get double-booked because of missing meetings.

With SyncPenguin you can:

  • Sync existing and future meetings.
  • Add filters or custom rules to the sync.
  • Change field mapping between the meetings.

This guide explains in detail how to create, configure and start the sync.

If you'd like to start syncing right away, feel free to create an account and set up the sync on your own. Go back to the guide in case of any ambiguity or questions. You can also contact us for any questions, requests, or feedback.

# Step 1. Create a SyncPenguin account

The first step is to create a SyncPenguin account. We offer a free 14-day trial (without a credit card) to make sure everything works well before your commitment. Please follow the link below to create an account.

14-day free trial β€’ no credit card β€’ quick setup

# Step 2. Create the sync

The next step is to create a sync in the Synchronizations section of the dashboard by clicking the + New sync button. You'll see a wizard page, where you have to do the following three steps:

  • Choose Exchange On-Premises Calendar Meetings for the first app.
  • Then choose Google Calendar Meetings for the second app.
  • Then select syncing direction.
  • Then click the Create button.

# Step 3. Provide access to Exchange On-Premises and Google calendars

Now that your sync is created, the next important step is to grant SyncPenguin access to your calendar meeting data. You'll see two Account sections for both apps involved in the sync. Below we explain how to connect and configure accounts.

How to connect Exchange On-Premises?

The Exchange On-Premises Calendar Meetings account section will look like this:

Account for Exchange On-Premises Calendar Meetings
Exchange On-Premises Calendar Meetings
Additional settings
Additional settings

How to connect Google?

The Google Calendar Meetings account section will look like this:

Account for Google Calendar Meetings
Google Calendar Meetings
Service account
Service account
User group
Additional settings
Additional settings
Service account
Service account
User group
Additional settings
Additional settings

Please make sure both apps are properly connected before starting the sync.


If you're concerned about the security of your private data, please check out the Security Practices page.

# Step 4. Sync settings

In the Sync settings section you have the ability to adjust some of the default properties of your integration flow:

  • The name of your sync.
  • Sync direction (two-way or one-way).
  • Sync interval (by default the sync is triggered every 10 minutes).

Additionally, in Field mappings & rules you can customize the way data is mapped between the calendar apps, or add some filters or custom rules to the sync behavior. This is done using our simple no-code visual interface, which allows you to do both simple adjustments as well as implement complex custom scenarios.

You can learn more about our customization interface here.

Note that each sync has a Default mapping which includes all of the commons fields we know about between Exchange On-Premises and Google calendar meetings. Additionally, we provide Only busy status mappings (both two-way and one-way) that will exclude any meeting information from being synced. This is useful in scenarios when you just need to sync your availability information and free/busy status to an external calendar without actually syncing any meeting details.

Sync settings

# Step 5. Start the sync

The last step is to start the sync. To do that, click the Start syncing button.

You'll then be prompted with the following options:

  1. Only sync new data, meaning anything that will be added or updated starting from now.
  2. Merge all historic data two-way: take all Exchange On-Premises Calendar Meetings and Google Calendar Meetings and merge them together. Any meetings that already exist on both calendars should be merged instead of creating duplicates.
  3. Merge Exchange On-Premises Calendar Meetings to Google Calendar Meetings: take all Exchange On-Premises Calendar Meetings and add/merge them to Google Calendar Meetings.
  4. Merge Google Calendar Meetings to Exchange On-Premises Calendar Meetings: similar to the previous option but in the opposite direction.
Start sync
We'll be checking every 10 minutes for changes in your data.
What should we do initially with already existing meetings?

Once you make your choice, just click Start syncing. In case you decide to do the initial merge, it'll be instantly queued. Once it's done, we'll be checking for data changes every now and then (depending on the sync interval specified) and syncing accordingly. Each sync execution can be seen in the Sync history at the bottom of the sync page.

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