1. Connectors
2. Personal Outlook Calendar Meetings

SyncPenguin's connector for Outlook calendar meetings

Sync your Outlook calendar meetings two-way or one-way with other apps and services

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Many people keep their schedule in several calendars, such as a personal Outlook calendar, a work calendar and a family calendar. Outlook does not keep these calendars in sync, so meetings get double-booked, missed or copied by hand. This connector updates your Outlook calendar automatically as things change. It handles recurring meetings and time zones correctly and avoids creating duplicates. You also control what gets shared, from full details to simple "Busy" blocks.

How does it work?

The Outlook Calendar Meetings connector lets you keep your Outlook calendars in sync with other calendars automatically. You can sync any calendar in your Outlook account with Google Calendar, Microsoft 365, iCloud, Exchange, CRM calendars or another Outlook calendar. Syncs can run one-way or two-way, and each one can be customized with filters, field mapping and no-code rules. New, updated and deleted meetings stay in sync, including recurring series and their exceptions, so your schedule matches everywhere.

What can Outlook calendar meetings be synced with?

Exchange On-Premises

Calendars

Google

Calendars

HubSpot

Tasks

iCloud

Calendars

Microsoft 365

Tasks

Microsoft 365

Calendars

Microsoft 365 Group

Calendars

Outlook

Tasks

Outlook

Calendars

Salesforce

Calendars

Zoho CRM

Calendars

Popular real-world use cases

• 
  Keep your Outlook calendar and Google Calendar in two-way sync, so meetings created or changed in one appear in the other.

  
• 
  Block time in your work Microsoft 365 calendar whenever you have a personal Outlook appointment. Show these as "Busy" without revealing subjects or locations.

  
• 
  Share family events between an Outlook calendar and an Apple iCloud calendar, so everyone sees the same schedule on their own devices.

  
• 
  Combine several Outlook calendars into one master calendar, using categories to label where each meeting came from.
• 
  Import events from a public or shared iCalendar (.ICS) feed into your Outlook calendar. Sport schedules, school calendars and booking feeds are common examples.
• 
  Mirror meetings from a company Exchange On-Premises calendar into your personal Outlook calendar, so you can check your schedule from anywhere.

  
• 
  Sync only Outlook meetings in the "Clients" category to Salesforce, so customer meetings are logged in your CRM automatically.

  
• 
  Push meetings scheduled in Zoho CRM to your Outlook calendar, so sales appointments appear next to the rest of your schedule.

  
• 
  Sync Outlook events to Google Calendar while skipping meetings marked Private or set to Free, so only relevant busy time is shared.

  
• 
  Publish selected meetings from your Outlook calendar to a Microsoft 365 group calendar, so your team can see when you are available.

  

Key features

Near Real-Time Sync

Outlook notifies SyncPenguin about new, changed and deleted meetings, so updates reach your other calendars within moments.

Full Recurrence Support

Daily, weekly, monthly and yearly patterns sync accurately, including deleted occurrences and edited single instances.

No Duplicates

Before creating a meeting, SyncPenguin checks whether a matching meeting already exists, which keeps your calendars clean during initial merges.

Privacy Controls

Sync full details, or share only "Busy" time blocks. You can also filter by sensitivity, categories or free/busy status.

Any Calendar

Choose any calendar in your Outlook account, or connect a shared or room calendar by email address.

Affordable & Scalable

With SyncPenguin you only pay for changes to your data, regardless of how many meetings you initially have, or will have in the future.

Supported fields

Subject Start End All-day event Time zone Location Description (rich text) Description (plain text) Teams / online meeting link Link to event page Sensitivity Free/busy status Importance Reminder on/off Categories Organizer email Organizer name Your response Attendees iCalendar ID Is recurring Recurrence pattern Deleted occurrences Recurrence exceptions

Things to note

• Attendees, responses and organizer details can be used in filters and rules, but they are not copied to Outlook. SyncPenguin never sends meeting invitations on your behalf.
• To avoid sending unwanted update notices to other people, SyncPenguin does not modify Outlook meetings that have attendees.
• Reminders sync as on or off only. The reminder time follows your Outlook default settings.
• Changes to past one-time meetings older than about a month are not synced. Recurring series that ended more than a year ago are skipped. This keeps syncing focused on current and upcoming events.
• Online meeting links from other calendars are added to Outlook meetings as a reference link. New Teams meetings are not created automatically.
• Custom fields and file attachments are not synced.
• Start, End and All-day fields must be included in the field mapping for meetings to be created or updated in Outlook.

PRIVACY FOCUSED

We value your privacy

At SyncPenguin, we respect and protect the data we sync

Learn more

Frequently Asked Questions

Can I sync my Outlook calendar with Google Calendar both ways?

Yes. SyncPenguin supports full two-way sync between Outlook and Google Calendar. New, updated and deleted meetings are kept in sync in both directions, and you can control each direction separately.

Are recurring meetings supported?

Yes. Daily, weekly, monthly and yearly recurrence patterns are supported, including relative patterns such as "second Tuesday of the month". Deleted occurrences and edited single instances are synced too.

Can I share only my availability without revealing meeting details?

Yes. With field mapping and no-code rules, you can replace subjects with "Busy", leave out descriptions and locations, and skip private or free meetings entirely.

How quickly do changes sync?

SyncPenguin subscribes to change notifications from Outlook. When a meeting is created, updated or deleted, syncing starts almost immediately, with regular periodic syncs as a backup.

Will SyncPenguin create duplicate meetings when I start syncing existing calendars?

No. When you choose an initial merge, SyncPenguin checks for matching meetings by subject, time and type before creating new ones, so existing events are not duplicated.

Can I choose which Outlook calendar to sync?

Yes. You can pick any calendar in your Outlook account, or enter the email address of a shared or room calendar you have access to. You can also set up multiple sync flows for different calendars.

Will SyncPenguin send invitations to my meeting attendees?

No. SyncPenguin does not add attendees or send invitations. It also leaves meetings with attendees unchanged, so nobody receives unexpected update emails.

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About Outlook

Outlook is Microsoft's free email and calendar service, available at Outlook.com and in the Outlook apps for Windows, Mac, iOS and Android. Its calendar lets you schedule meetings and appointments, set up recurring events, use color categories, add Teams links and share calendars with others. Millions of people use it to manage both their personal and work schedules.

Official website: https://www.microsoft.com/en-us/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook