SyncPenguin's connector for Microsoft 365 tasks

Sync your Microsoft 365 tasks two-way or one-way with other apps and services

Start free trial Talk to an expert

Free 14-day trial with full support and no credit card

Many people manage tasks in several places, such as Microsoft To Do at work, Google Tasks for personal life, or task lists inside a CRM or project tool. Keeping these lists aligned by hand wastes time and leads to missed deadlines and duplicate work. The Microsoft 365 Tasks connector keeps your Microsoft 365 task lists in sync with other apps and accounts automatically. New, updated, completed and deleted tasks are reflected on the other side without copy-pasting.

How does it work?

The Microsoft 365 Tasks connector lets you sync tasks from Microsoft To Do and Outlook in your Microsoft 365 work or school account with other task apps, CRMs and other Microsoft 365 accounts. Choose any task list, then set up one-way or two-way syncing with Google Tasks, Outlook To Do, HubSpot, Notion, Monday.com and more. Titles, due dates, notes, checklist steps, reminders, importance, status and categories stay up to date wherever you work. SyncPenguin's no-code rules let you decide exactly which tasks are synced and how their details are mapped.

What can Microsoft 365 tasks be synced with?

Capsule CRM

Tasks

Exchange On-Premises

Tasks

Google

Tasks

HubSpot

Tasks

Microsoft 365

Tasks

Microsoft 365

Calendars

Monday.com

Tasks

Outlook

Calendars

Outlook

Tasks

Zoho CRM

Tasks

Popular real-world use cases

• 
  Two-way sync your Microsoft 365 To Do work list with Google Tasks so you can see and complete your tasks from Android, Gmail or Google Calendar.

  
• 
  Keep a work task list in Microsoft 365 in sync with a personal Outlook.com To Do list, so personal and work errands appear in one place.

  
• 
  One-way sync only high-importance or specific-category Microsoft 365 tasks to Google Tasks, keeping your personal list clean and focused.

  
• 
  Push open HubSpot tasks into Microsoft To Do so sales reps can manage CRM follow-ups alongside their everyday Outlook tasks.

  
• 
  Migrate or continuously sync tasks from Exchange On-Premises to Microsoft 365 during a move to the cloud, with no manual re-entry.

  
• 
  Share a team task list by syncing one Microsoft 365 user's list to several colleagues' To Do lists using a one-to-many sync.
• 
  Two-way sync a Notion task database with Microsoft To Do, so tasks planned in Notion show up with reminders in Outlook and To Do.
• 
  Bring Monday.com items into Microsoft 365 Tasks so team members can track their assignments without leaving Outlook.

  
• 
  Sync Capsule or Zoho CRM tasks to Microsoft To Do, so client follow-ups get due dates and reminders on your phone.

  

  

Key features

Smart Change Tracking

Only new, changed and deleted tasks are picked up on each sync, so updates arrive quickly and reliably without duplicates.

Checklist Steps

Task steps are synced along with their checked state, so subtasks and progress are kept up to date in both places.

Reminders & Due Dates

Due dates, reminder settings and exact reminder times are synced, so you never miss a deadline in either app.

Importance & Status

Importance, status (Not started, In progress, Waiting on others, Deferred, Completed) and completion are carried over.

Flexible Rules

Use no-code filters and rules to sync only the tasks you need, for example by category, importance or keyword in the title.

Affordable & Scalable

With SyncPenguin you only pay for changes to your data, regardless of how many tasks you initially have, or will have in the future.

Supported fields

Title Due date All-day flag Note Completed Categories Importance Status Reminder on/off Reminder date & time Checklist steps Linked resources (read-only)

Things to note

• Each sync flow works with one Microsoft 365 task list. To sync several lists, add a separate sync flow for each one.
• Due dates are synced as whole days without a specific time, matching how Microsoft To Do handles due dates. Exact times are kept for reminders.
• Recurring tasks are not synced, which avoids creating duplicate copies of repeating tasks in other apps.
• Notes are synced as plain text, so rich formatting such as bold text or images is not carried over.
• Linked resources (for example, links to the email a task was created from) can be read and synced to other apps, but cannot be created in Microsoft 365.
• File attachments and custom fields are not synced.
• During an initial merge, only open tasks with no due date or a due date within the last 6 months are included, so old and completed tasks don't clutter the other app. New changes after that are synced as usual.

PRIVACY FOCUSED

We value your privacy

At SyncPenguin, we respect and protect the data we sync

Learn more

Frequently Asked Questions

Does this connector work with Microsoft To Do?

Yes. Microsoft 365 Tasks are the same tasks you see in Microsoft To Do and in Outlook for your work or school account. For personal Outlook.com or Hotmail accounts, use the Outlook To Do Tasks connector instead.

Can I sync Microsoft To Do with Google Tasks?

Yes. You can set up a one-way or two-way sync between a Microsoft 365 task list and a Google Tasks list. Titles, due dates, notes and completion status are mapped automatically, and you can add custom rules for other fields.

Are task steps (checklist items) synced?

Yes. Steps are synced with their checked or unchecked state. When a step is added, removed or checked off, the change is reflected on the other side.

Can I sync only certain tasks?

Yes. With SyncPenguin's no-code filters, you can sync only tasks that match your conditions, such as a specific category, high importance, a keyword in the title, or tasks that are not completed.

Will my existing tasks be synced when I start?

When you start a sync, you can choose to merge existing tasks or sync only new changes. An initial merge includes your open tasks, so your lists start out aligned without old completed tasks.

Can I sync more than one task list?

Yes. Each sync flow connects one task list, and you can add as many sync flows as you need to sync several lists or several users' lists.

Do I need to share my Microsoft password with SyncPenguin?

No. You connect your account through Microsoft's secure sign-in, and you can disconnect access at any time.

Start free trial Talk to an expert

Free 14-day trial with full support and no credit card

About Microsoft 365

Microsoft 365 Tasks are part of Microsoft To Do, Microsoft's task management app built into Microsoft 365. It lets users organize tasks into lists, add steps, due dates, reminders, notes and categories, and mark tasks as important. Tasks are available across Outlook, Teams, the To Do app on desktop and mobile, and the web, making it a central place to plan work for millions of business users.

Official website: https://www.microsoft.com/en-us/microsoft-365/microsoft-to-do-list-app