SyncPenguin's connector for Microsoft 365 Group calendar meetings

Sync your Microsoft 365 Group calendar meetings two-way or one-way with other apps and services

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Microsoft 365 group calendars are useful for shared team schedules, but they stay inside the group. Group meetings usually don't appear in members' own calendars. People on Google Calendar, iCloud or other tenants can't see them, and adding team events by hand is slow and error-prone. This connector keeps the group calendar automatically in sync with the calendars people actually use. Everyone gets one up-to-date view of team meetings, time off and shared events without copying anything manually.

How does it work?

The Microsoft 365 Group Calendar Meetings connector links the shared calendar of any Microsoft 365 group to SyncPenguin. You can keep group meetings in sync with personal Microsoft 365 or Outlook calendars, Google Calendar, iCloud, Exchange and other calendars, in one direction or both. Recurring series, edited and cancelled occurrences, time zones, Teams links and meeting details are all carried over. Filters and no-code rules let you decide exactly which meetings are shared and how they appear on each side.

What can Microsoft 365 Group calendar meetings be synced with?

Exchange On-Premises

Calendars

Google

Calendars

iCloud

Calendars

Microsoft 365

Calendars

Microsoft 365 Group

Calendars

Outlook

Calendars

Salesforce

Calendars

Zoho CRM

Calendars

Popular real-world use cases

• 
  Copy each team member's vacations and out-of-office events from their Microsoft 365 calendar into the team's group calendar. A filter on free/busy status or category gives everyone a shared availability overview.

  
• 
  Push all group calendar meetings into every member's personal Microsoft 365 calendar. Team events then show up in each person's own Outlook calendar and phone.

  
• 
  Keep a Microsoft 365 group calendar and a Google Calendar in two-way sync. Partners, contractors or a sister company on Google Workspace can then see and add shared team meetings.

  
• 
  Sync meetings between two Microsoft 365 group calendars, for example across departments or separate tenants. Filters can share only events with a specific category.
• 
  Import a public holiday, school term or industry event .ICS feed into the group calendar so the whole team sees important dates automatically.
• 
  Mirror sales meetings from Salesforce into the sales team's group calendar. Custom rules can replace subjects with "Busy" to keep client details private.

  
• 
  Keep a group calendar in sync with an Exchange On-Premises calendar during a migration or in a hybrid setup, so both environments show the same team schedule.

  
• 
  Share the group calendar one-way with team members or family members who use Apple iCloud Calendar on their iPhone and Mac.

  
• 
  Let freelancers or volunteers using personal Outlook.com calendars sync their bookings into the organization's group calendar for central scheduling.

  
• 
  Combine Google Calendar and Microsoft 365 calendars of several team members into one group calendar. Rules add the person's name to each meeting subject.

  

  

Key features

Any Group Calendar

Pick any Microsoft 365 group you belong to from a simple list and start syncing its shared calendar in minutes.

Recurring Series

Daily, weekly, monthly and yearly series sync as real recurring meetings, including edited and cancelled occurrences.

Two-Way Sync

New, updated and deleted meetings flow in one or both directions between the group calendar and other calendars.

No Duplicates

Before creating a meeting, SyncPenguin checks for a matching existing event, so merging calendars won't create duplicates.

Teams Links Kept

Online meeting links, locations, time zones, categories and free/busy status travel with every synced meeting.

Affordable & Scalable

With SyncPenguin you only pay for changes to your data, regardless of how many meetings you initially have, or will have in the future.

Supported fields

Subject Start End All-day event Time zone Location Description (rich text) Description (plain text) Teams / online meeting link Link to event page Categories Free/busy status Sensitivity Importance Organizer name Organizer email Response Attendees iCalendar ID Is recurring Recurrence pattern Deleted occurrences Recurrence exceptions

Things to note

• Only Microsoft 365 groups have a shared calendar, so distribution lists and security groups can't be selected. Each connection syncs one group calendar, and you can add more connections for additional groups.
• Microsoft doesn't offer instant change notifications for group calendars. Changes are picked up on regular scheduled syncs rather than in real time.
• To keep syncing focused on relevant meetings, the initial merge includes upcoming events and those from the past month. Recurring series that ended long ago are skipped.
• Existing meetings that already have attendees aren't modified, so participants don't receive unexpected update emails. New meetings and events without attendees are fully kept in sync.
• Attendees, organizer, response, plain-text description and event page link are read-only. They can be used in filters and rules or copied to other calendars, but they can't be changed in the group calendar.
• The connected Microsoft account needs access to the selected group's calendar, typically as a group member.

PRIVACY FOCUSED

We value your privacy

At SyncPenguin, we respect and protect the data we sync

Learn more

Frequently Asked Questions

Can I sync a Microsoft 365 group calendar with Google Calendar?

Yes. Connect your Microsoft 365 account, pick the group, connect Google Calendar and choose one-way or two-way syncing. Meetings, updates and deletions are then kept in sync automatically.

How do I show group calendar meetings in my personal Outlook calendar?

Create a sync from the Microsoft 365 Group Calendar Meetings connector to the Microsoft 365 Calendar Meetings connector. Group meetings will then appear in your own calendar on desktop, web and mobile. You can do this for every team member.

Are recurring meetings supported?

Yes. Daily, weekly, monthly and yearly series, including patterns like "second Tuesday of the month", sync as real recurring meetings. Individually edited and cancelled occurrences are synced too.

Which groups can I sync?

Any Microsoft 365 group that you are a member of and that has a group calendar, including groups used by Microsoft Teams. After connecting, simply select the group from the list.

How often are changes synced?

Group calendars are synced on a regular schedule, because Microsoft doesn't provide instant notifications for group calendars. Each sync picks up new, changed and deleted meetings, including changes to recurring series.

Can I sync only some meetings or hide meeting details?

Yes. Filters let you sync only meetings that match your conditions, such as category, subject or free/busy status. Custom rules can change how meetings appear, for example showing them as "Busy" without details.

Will attendees get notifications when SyncPenguin syncs meetings?

SyncPenguin doesn't modify existing meetings that have attendees, so participants won't receive unexpected update emails caused by syncing.

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About Microsoft 365 Group

Microsoft 365 Groups give teams a shared workspace with a shared mailbox, calendar, files, planner and more. Each group has its own shared calendar, available in Outlook and Microsoft Teams, where members schedule team meetings, events and time off. Group calendars are widely used by departments, project teams and organizations to coordinate shared schedules.

Official website: https://learn.microsoft.com/en-us/microsoft-365/admin/create-groups/office-365-groups